It is essential for the Protection of a business’s interests and the data and records it holds that managers and staff know exactly who is meant to be in the building and when. This is why a Visitor Management System, like those available from Ofec, offers a perfect solution to the issue. With their systems installed, you will be able to track any visitor that comes to do business with you and you’ll also be able to make sure that they remain in the areas that you need them to stay in. The days of somebody just wandering around the building can no longer be allowed, especially as there are GDPR issues to be considered.
The visit to the management system takes into account people being checked into the building before they even get through the front door. some modern systems around this to be done on the pre-register basis others rely on a more manual as and when process when people turn up.
There are other systems that you can put in place. For example, you can have an escort policy where somebody stays with visitors until they arrive, takes you to the location and picks them up and escorts them from the building. This involves some significant training of colleagues so that they question and challenge anybody who isn’t wearing a name badge that’s been given to them from the front desk. if they don’t have one it’s safe to assume there may be something suspicious going on.