Busy business owners might be wishing they had a second pair of hands. Well, this can be achieved by hiring a personal assistant. Unlike an administrator who works for a team, a personal assistant focuses on helping one individual, like a managing director, for example.
This is an essential job role, helping to free up an executive’s time so they can focus on more strategic business matters. So, what do a personal assistant’s responsibilities entail?
- A large part of the job involves being the main point of contact for emails, phone calls, letters and messages for the manager’s attention. They act as a filter, meaning only the most urgent or important information reaches the manager.
- Organising meetings and managing the diary of the executive in terms of appointments is also a key responisbility.
- Travel arrangements also fall under the remit of the PA. This might include booking travel, transport and accommodation for business purposes such as conferences and events.
- The preparation of reports, business correspondence and presentations is also completed by PAs.
- Virtual assistants are becoming increasingly popular, as digital communication means people can work from anywhere and don’t need to be physically located in the same office. For a Virtual PA, contact Get Ahead VA, a supplier of Virtual PA
- Part of the job also requires liaising with suppliers, clients and other staff.
- Gathering data, filing expenses and maintaining administrative systems are also likely to be found on the job description of a personal assistant.
- Tasks will be dependent on the area of industry and the remit of the manager, for example.
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